Madera Supplier Code of Conduct

Madera is committed to the highest standards of social and environmental responsibility, ethical conduct, and operational excellence. Our partners, subcontractors, and suppliers are required to maintain safe working conditions, treat workers with dignity and respect, act fairly and ethically, and adopt environmentally responsible practices in all services provided for or in partnership with Madera.

Madera expects all partners to operate in full compliance with applicable laws and regulations while adhering to the principles outlined in this Code of Conduct. This Code reflects our commitment to accountability and draws upon internationally recognized standards to promote sustainability and ethical business practices. In cases where standards and legal requirements differ, the stricter standard shall apply, in compliance with applicable laws.

This Code outlines Madera’s expectations for labor and human rights, health and safety, environmental responsibility, ethics, and management practices. Compliance with this Code is essential to maintaining a business relationship with Madera.

Labor and Human Rights

Anti-Discrimination

Madera requires partners to provide equal opportunities and avoid discrimination based on age, disability, ethnicity, gender, marital status, national origin, political affiliation, race, religion, sexual orientation, gender identity, union membership, or any other status protected by law.

Anti-Harassment and Abuse

Partners must ensure a workplace free of harassment and abuse. No worker shall be subjected to verbal, physical, or psychological abuse, including sexual harassment or coercion.

Prevention of Forced Labor and Human Trafficking

All work must be voluntary. Partners shall not engage in human trafficking or any form of forced or bonded labor. Workers must have access to their identification documents, and contracts must clearly communicate the terms of employment.

Child Labor Protections

Madera strictly prohibits the use of child labor. Workers must meet the minimum legal working age or the age of 15, whichever is higher, in accordance with international standards.

Fair Wages and Working Hours

Partners must comply with applicable wage laws, providing fair compensation and ensuring that workers do not exceed the maximum hours allowed by law. Overtime must always be voluntary and compensated at the required rate.

Health and Safety

Madera prioritizes the health, safety, and well-being of all workers involved in our operations.

Safe Work Environment

Partners must identify and mitigate workplace hazards through risk assessments and preventive measures. Workers must be trained in safety protocols and provided with appropriate personal protective equipment.

Emergency Preparedness

All facilities must have emergency plans, including fire safety measures, evacuation procedures, and access to medical care in case of incidents.

Health and Hygiene

Facilities must maintain clean, safe, and accessible working conditions. Workers must have access to potable water, clean restrooms, and sanitary eating areas.

Environmental Responsibility

Madera is committed to sustainability and expects partners to adopt environmentally responsible practices in all operations.

Waste and Resource Management

Partners must minimize waste, conserve resources, and properly manage hazardous and non-hazardous materials.

Compliance with Environmental Standards

Partners must adhere to applicable environmental laws and obtain necessary permits. They must ensure proper wastewater treatment, air quality control, and stormwater management.

Sustainability Practices

Madera encourages partners to adopt green cleaning practices, reduce chemical usage, and implement energy-efficient processes wherever possible.

Ethics

Business Integrity

Madera enforces a zero-tolerance policy for corruption, extortion, bribery, or fraudulent behavior. All business dealings must be conducted ethically and transparently.

Protection of Information

Partners must protect Madera’s intellectual property and confidential information. Misuse or unauthorized disclosure of sensitive data is strictly prohibited.

Whistleblower Protection

Partners must establish mechanisms for workers to report unethical practices anonymously without fear of retaliation.

Management Practices

Accountability and Continuous Improvement

Madera requires partners to implement management systems that ensure compliance with this Code. Regular audits, assessments, and corrective actions are expected to address any violations or deficiencies.

Training and Communication

Partners must educate their workers and subcontractors about this Code and ensure that policies are clearly communicated and implemented at all levels.

Performance Monitoring

Madera reserves the right to conduct evaluations of partner facilities to ensure compliance with this Code. Any violations may result in the termination of the business relationship.

Commitment to Excellence

By aligning with Madera’s Supplier Code of Conduct, partners demonstrate their commitment to creating safe, ethical, and environmentally responsible working environments. This partnership is built on mutual respect, transparency, and a shared dedication to delivering exceptional results.